Official Call for June 11, 2019 Windsor Hills Supervisor Party Canvass

Official Call
2019 Party Canvass of the Roanoke County Republican Party
for the Windsor Hills Magisterial District Supervisor

As Chairman of the Roanoke County Republican Committee, and pursuant to the Plan of Organization and as recommended and directed by the Committee, I, Dan Webb, do hereby
issue this call for a Party Canvass to be held at

The Brambleton Center, 3738 Brambleton Ave, Roanoke, VA 24018

from 6 AM to 6:50 PM local time on June 11th, 2019 for the following purpose of nominating a Republican candidate for the office of Windsor Hills District Supervisor to be voted for in the
Special election on November 5th. No voter may vote more than once.

Qualifications for Participation. All legal and qualified voters of the Roanoke County Magisterial District under the laws of the Commonwealth of Virginia, regardless of race, religion,
national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or in writing as may be required, their intent to
support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions or
primaries encompassing their respective election districts. Voters will be required to present a validly issued photographic identification as defined by the Virginia Department of Elections. No voter who refuses to present such identification will be permitted to vote.

Filing Requirements Candidates for the nomination or election at said canvass shall file a written statement by mail or in person (application attached), and pay a $355 filing fee to Ken
Srpan, 2009 Montclair Dr.Roanoke, VA 24019 which must be received not later than 5 P.M. on April, 20th. If not more than the number of persons to be elected shall file for each office, then
such properly filed persons shall be declared nominated or elected as the case may be, and no canvass will be held for such purpose. Postmarks shall not govern.

The Roanoke County Republican Committee voted at a duly called meeting on April 12, 2019, to approve the terms of this Call, authorize the Credentials Committee to make technical
changes if required and to change the location of any Canvass site if any of the above-chosen locations is not available, and to waive publication of this Call in a newspaper.

Issued: April 12th, 2019.

Paid for and authorized by the Roanoke County Republican Committee

The Roanoke County Republican Executive Committee of the Republican Party of Virginia, pursuant to the Plan of Organization of the Republican Party of Virginia and the direction of the
Roanoke County Republican Committee, hereby adopts these Rules for the conduct of this Party Canvass.

1. The Republican Party Canvass shall be held at the Brambleton Center, 3738 Brambleton Ave, Roanoke, VA 24018 on June 11th, from 6 AM to 6:50 PM. The purpose of the Canvass
shall be to nominate a Republican for the Windsor Hills Supervisor District.

2. This party canvass shall, to the extent applicable, be governed by and conducted in accordance with the following (giving precedence as listed): the State Party Plan, Unit Plan or
By-Laws, these rules, and otherwise in accordance with Robert’s Rules of Order, Newly Revised (11th Edition).

3. Only eligible voters within the Windsor Hills Magisterial district duly registered by the Credentials Committee may vote. There will be no write-in votes, absentee ballots, or votes by
proxy allowed.

4. All voters shall meet the requirements as specified in the Call of the Party Canvass and be required to express in writing that he/she is in accord with the principles of the Republican Party
and intends, at the time of this writing, to support the nominees of the Republican Party in the November 5, 2019 special and general elections. A person otherwise qualified hereunder shall
not have participated in Virginia in the nomination process of a party other than the Republican Party in the last five years; a single exception to this shall be approved for a voter that
renounces affiliation with any other party in writing.

5. The Chairman of the Roanoke County Republican Committee shall appoint the Chairman and members of a Credentials Committee to facilitate the election and register those persons who offer to vote and to count the ballots once the polls are closed. At least one member of the Credentials Committee shall remain inside the room in which voting is conducted during the
period in which voting takes place and until the ballots are counted. Once the ballots are counted, the Credentials Committee members will proceed to communicate the voting results to
the Chairman of the Credentials Committee in person.

6. The Credentials Committee shall decide any question that may arise concerning the qualifications of a candidate or eligibility to vote.

7. No one will be allowed in the voting area without proper authorization. Candidates shall not loiter or campaign in the room in which voting will take place.

8. No resolutions may be introduced.

9. The Credentials Committee shall prepare ballots listing the names of all qualified candidates for contested nominations or elections, who have properly filed as required in the Call of the
Party Canvass.

10. As soon as the polls are closed, the Credentials Committee shall immediately proceed to ascertain the vote given at the Canvass and shall continue without adjournment until they
declare the results of the canvass. Only the members of the Roanoke County Republican Executive Committee, the Credentials Committee and two representatives of each candidate, if any, but not the candidates themselves, shall be permitted to remain in the room once the polls have closed and until the ballots are counted. Ballots shall then be placed in a sealed envelope and preserved and secured by the Chairman of the Credentials Committee for at least thirty (30) days in the event of any challenge to the results.

11. Candidates shall be elected on the basis of a plurality of votes received. If two or more persons have an equal number of votes and a higher number than any other person, the Credentials Committee shall proceed publicly to determine by lot which of the persons shall be declared elected, after those persons have been notified and are allowed an opportunity to be present.

12. The Credentials Committee shall preserve order inside and outside the polling place(s). No person shall hinder, intimidate, or interfere with any qualified voter so as to prevent the voter
from casting a secret ballot. The Credentials Committee may order a person violating this Rule to cease such action and, if such action continues, may remove such person from the polling

14. Ballot order shall be determined by the Credentials Committee by lot.

15. Only those in line to vote by 6:50 P.M. will be allowed to vote.

16. Other rules, requirements, and procedures deemed necessary for the orderly conduct of said Canvass adopted by the Credentials Committee for said Canvass shall be deemed to have
full force and effect as if set forth verbatim in this call.

17. An announcement of the party canvass results will be made by the Chairman Credentials Chairman after the results have been tabulated.

Windsor Hills Candidate Prefiling Form